Project Site Office Manager Job Vacancy

Project Location    :  UBUD, Bali, Indonesia
Salary                    :  negotiable
Employment type :  Contract

Responsibilities :

1. Manage and oversee all the contracted General Affairs service provider (facility management, procurements, etc.)
2. Manage and oversee the bidding processes and contractual agreements with third party provider (stationary, furniture’s, insurances, etc.)
3. Follow-up the General Affairs budget
4. Manage and coordinate the health and safety activities
5. Assists in proposal development and assures proposals are received and complete
6. Completes contracts as necessary
7. Coordinates and completes client ready documents (handouts, PowerPoint conference presentations)
8. Creates high-quality, well-designed final products from drafts – proofing, grammar editing, and layout and style
9. Prepares and tracks invoices and accounts receivables
10. Manages contracting processes including compliance with state vendor registration and insurance requirements
11. Assists in travel reservations
12. Assists in coordinating schedules
13. Professionally represents the Company at all times
14. Maintains website and contact database
15. Manages database of clients, vendors, projects, and participants for currency and accuracy
16. Coordinates webinar sales and technical support
17. Coordinates and implements client communication and outreach on a regular basis
18. Keeps the office clean and tidy
19. Manages office supplies, materials, equipment, phone system, and other technology
20. Manages office maintenance
21. Maintains client and project files
22. Makes recommendations for and handles office and system improvements
23. Handles human resource related functions i.e. health insurance, annual leave
24. Manages compliance issues required by insurance, regulatory agencies
25. Works closely with accountant / bookkeeper for accounts payable / receivable
26. Manages vendor relationships
27. Other office, project, and client work as necessary and desirable

Job requirements :

1. Indonesian Citizen, People who stay at Bali will be advantage
2. Academic degree or equivalent with a background in Business Administration or related area
3. Several years of job experience as a GA Manager with management and leadership experience and the ability to effectively communicate at all levels within the organization
4. Profound knowledge of facility management, procurement and general administration as well as familiarity with relevant laws and legislation
5. Good conceptual and analytical competences, team player, goal-oriented, possessing a desire to work for a fast-paced, results-based company
6. Very good command of MS Office applications
7. Fluency in English and Bahasa

If you feel match with requirements above please feel free to send your CV through email at rogershanes76@gmail.com or Whatsapp 08111197601

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info@telegram group | Feb 28, 2018